Montgomery County Intermediate Unit 23

MCIU 23 Construction Manager Services Request for Proposal August 2 nd , 2022

5.3 HOW WILL YOUR FIRM KEEP THE PROJECT TEAM AND THE MCIU INFORMED?

DEI promotes the use of a web-based software product called ProjectMates during construction projects to keep everyone informed. The software can be implemented at no additional fee to the Owner, it is easy to use and provides the District with a central repository for all project documentation . The ProjectMates software is interactive, meaning it is used for the contractor to submit requests for information and shop drawings which in turn the architect reviews. It stores meeting minutes and correspondence. It is used to generate non-compliance notices and recordmaterial testing reports. ProjectMates also holds jobsite photos, tracks costs and reports on the status of all pending documents.

During the design phase, DEI will attend Facilities Committee and Board meetings as needed to report on the project, inform the team of budget, schedule and project issues, and work with the architect and District to make decisions. It is also commonplace for us to participate in community information sessions to share the project details with the school community and project neighbors. During construction, in addition to attending Board and Committee meetings as needed, we offer a written monthly report and regular photo updates. The monthly report offers details with respect to the work completed, project budget and project schedule status. Our Dashboard Report Format quickly offers a financial, issue and cost snapshot of the project at a moment’s notice. We propose bi-weekly construction meetings during the work. DEI generates detailed meeting minutes that address all issues related to construction and distributes them to the entire project team. Our documentation is a hallmark of our project management success. The MCIU and its entire teamwill be informed across the life of the project. Once construction begins, DEI will the use the contractors’ critical path method (CPM) schedule to track progress. Upon approval of the as-planned work by all stakeholders, DEI reviews monthly schedule updates to ensure the schedule always reflects actual progress on the project. Monthly schedule updates are a prerequisite for progress payments to ensure the contractors’ compliance with the process. DEI continuously scrutinizes the progress in the schedule and the work in the field. If either is found to be lagging, action is taken with the contractors before delays in the overall schedule develop. Our site representatives will focus their efforts in all areas of work; examining how logic ties and durations change from month to month, reporting on how shop drawings and material deliveries impact progress and 5.4 HOW WILL YOUR FIRM MAINTAIN ADHERENCE TO PROJECT SCHEDULE?

Construction Management Services Methodology 3 | P a g e